Posted: 15 Dec 2025

Location: Dubai

WE ARE HIRING!
🚹 Admin Executive (Male)
📍 AMSA Healthcare – Dubai
🕒 Full-Time | Immediate Joiners Preferred

Join AMSA Healthcare and be part of a dynamic team ensuring seamless operations across our offices and facilities. We are looking for a detail-oriented and proactive Admin Executive who can oversee administrative processes and support smooth daily functioning.

✨ Key Responsibilities
🏢 Office & Facility Management

Handle daily office operations, ensuring an organized and efficient workspace.

Manage pantry and stationery supplies—verify stock, request replenishments, and distribute items.

Coordinate office cleaning teams and maintain hygiene standards.

Conduct regular checks on furniture, fixtures, and equipment.

Oversee maintenance work and office improvement tasks in a cost-effective manner.

⛽ Fuel Management & Transportation Coordination

Track and monitor daily/weekly/monthly fuel consumption for company vehicles.

Maintain accurate fuel logs, receipts, and consumption reports.

Ensure vehicles follow scheduled maintenance and maintain updated service records.

Verify movement reports and ensure proper vehicle organization and parking.

📂 Documentation & Data Entry

Organize and maintain digital and physical records.

Ensure accurate data entry and systematic filing.

✈ Travel Coordination

Arrange flights, accommodation, visas, and transportation for employees.

Prepare detailed travel itineraries for business trips.

🤝 Contracts, Vendor Management, Trade License Handling & LPOs

Maintain an updated list of administrative contracts and track renewal dates.

Manage company trade license renewals and related documentation.

Source competitive vendor quotations and prepare comparisons for approval.

Prepare LPOs (Local Purchase Orders) and ensure proper documentation and approvals.

💳 Payments & Utility Handling

Verify and process payments after securing required approvals.

Maintain digital records for all payments, utility bills, and related documents.

🎉 Event Support

Scout and finalize venues for company events.

Manage event logistics including gifts, travel arrangements, and coordination.

Process office or clinic requests following management approval.

✅ Candidate Requirements

Bachelor’s degree in a relevant field.

2–4 years of experience in administration or office management.

Strong multitasking, communication, and organizational skills.

Proficient in MS Office (Word, Excel, Outlook).

Languages: English & Hindi required (additional languages are a plus).

Male candidates only.

Immediate joiners in the UAE preferred.

📩 How to Apply

Send your CV to [email protected]

📌 Use the subject line: “Admin Executive”

🔔 Only shortlisted candidates will be contacted

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Apply Email: [email protected]

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