Posted: 20 Dec 2022

Location: Ras Al Khaimah, UAE

URGENT HIRING: EXPERIENCED DOCUMENT CONTROLLER WHO CAN JOIN IMMEDIATELY

Project Location: Ras Al Khaimah, UAE

Role accountabilities:
• Set up document control and filing system in accordance with site manual
• Receive, stamp, log and distribute all incoming documentation in a timely manner
• Ensure document control registers are kept up to date
• Produce reports from documents control registers for project team
• Advise Senior Site Representative when documents are becoming overdue
• Preparing and formatting letters, meeting minutes, reports pre-issue
• Maintain project team attendance logs
• Handle all kinds of submittals, reports and correspondences.
• Responsible for overall coordination of controlled documentation within the project site.
• Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, logs/tracking and retrieval of documents and drawings
• Maintain registers/logs of all receipts and issues or submissions of documents and correspondence.
• Ensure the effective running of the day-to-day operations of the document center.
• Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
• To ensure compliance with quality assurance requirements at all time.
• Handling intake, scanning, verification, and storing documents.
• Receives and issues documents under transmittal, externally and internally according to document distribution matrix;
• Ensures that all engineering documents are well checked and submitted on time prior to the documents submission due date;
• Ensures that all documents have no errors in filenames, revisions, submissions, etc before submitting it to the recipient department/party to avoid confusion;
• Ensures that controlled copies of latest approved documents and drawings are given to the appropriate staff, contractors and suppliers as applicable;
• Allocates document numbers to internally prepared documents and incoming documentation;
• Maintains updated records of all approved documents and drawings in the Document Archive and the File Server with easy traceability;
• Maintains the files and control logs as required by the project procedures.

Qualifications & Experience:
· Diploma or bachelor’s degree
· Minimum 5 years’ experience as Document Controller
· Experienced user of MSOffice applications and use of document management systems
· Must be fluent in the English language
· Must be able to work proactively within multi-cultural teams
· Must work professionally and in an ethical manner

Please send your CV to [email protected]

Phone No: -

Apply Email: [email protected]

Apply URL: -